Employee attendance system is a system designed to collect information related to employees starting their work hours and ending them. Earlier, offices used attendance registers to monitor the attendance of their employees. This gave way to a lot of hassles, errors and duping on the part of employees. As a result, this often caused a discrepancy between the number of hours for which the employee worked, and the number of hours for which they were paid. But with the evolution of automated systems, the method of employee attendance got computerized and this remarkably reduced chances of errors and deception. Let’s know more about this attendance system.
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| Employee Attendance System |
How Automated Employee Attendance System Helps
Employee attendance software collects information to collate data. With the help of advanced technology and due to increased buddy punching instances, these systems are getting a foothold in most offices and workplaces across the globe. They are often installed on the entry and exit points of offices, so that employees can punch in their entering and exit timing whenever they come in and go out. Since some of them also include an iris reader or fingerprint scanner, there are minimal chances of errors or proxy attendance by friendly colleagues. They may seem to be futuristic technical equipment, but, they are extremely useful and cost-effective solutions for all the members of a workplace.
How Employee Attendance System Processes Payroll
An automated attendance system is basically aimed at monitoring employees’ working hours, so that they don’t get over-paid in the end. On average, an employee can steal as much as 1 to 5 working hours during a week. This adds up to several hours in a year, thus causing a lot of damage to your company’s profit and productivity. The system helps in processing payroll in the following ways:
- It collects coming in and going out time accurately and quickly by way of fingerprints, smart cards, iris scanners, pin entries or remote time clocks for remote employees
- Once collected, the system transfers the records from time clock to the software as and when the punching takes place
- It gives you real-time insight into how you can manage your employees’ attendance details from anywhere
- Finally, it exports data to all HR and payroll software programs, which your accounts department can use to process payroll.
By doing this, the employee attendance system saves you from overpaying your employees. It also keeps some strictness on your employees, so that they maximize their working hours and become unable to steal time for their personal use.
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| Employee Attendance System |
How Employee Attendance System can be used?
An automated attendance system can be used for the following purposes:
- To save a lot of time and eliminate chances of errors often made due to wrong calculations of employee attendance
- To execute a comprehensive sheet of timings quickly and easily
- To easily calculate payrolls
- To define week, overtime, shifts and multiple time rules
- To manage weekly offs and holidays easily
- To keep a track of vacations, absences and leaves
- To define encashment, lapse and accrual rules
- To adjust monthly leaves
- To transfer or lapse leaves
- To create leave balances, leave reports and leave accumulations
- To process payroll
- To generate pay slips
- To save time your employees would waste on manually entering their in and out timings
- To save money you would have wasted on overpaying your employees who are habitual of stealing hours.
Now that you know how an employee attendance system can benefit your business, what are you waiting for? Choose the one that best suits your business nature and avoids time theft by your employees. Other than that, it also makes your office processes easier and faster to a great extent.
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